Filling & Assembly
If you are producing just a handful of bottles, you will, almost certainly, do the filling and assembly work yourself. Even large companies, when producing samples for a customer or for other members of their organization, fill and assemble bottles by hand the same way that you will.
The "Do It Yourself" Basics
Your bottles will have a threaded necks. You will have a threaded spray pumps to match the bottles. The pumps will come with a fitted overshells. Just three pieces.
You fill the bottles, screw on the pumps, place the overshells over the pumps and you're finished, except for labels.
Labels can be something you've created yourself on sticker paper. Stick them on and you're done.
When you're producing only a handful of bottles you won't use a box. Too expensive. If you have to present your fragrance to others, perhaps you'll place it in a gift box or some kind of stock packaging you can buy in small quantities. Working with small quantities, you learn to improvise.
Working With A Filling House
If you are producing your fragrance on a commercial scale, 1,000 bottles up to millions, you will work with a filling house or "contract packager" to fill, seal and box your bottles.
Some filling houses will work with quantities as low as 500 bottles but might not be the right choice for larger runs — 100,000 bottles or more at a time. Others will excel at larger runs and only take smaller jobs when business is slow — and it can be difficult to guess when business, for them, might be slow.
Capabilities
The capabilities of a filling house that works with cosmetics and fragrance (as opposed to food products, for example) will generally have a range of capabilities that include —
- Adding alcohol to your fragrance oil,
- Filling your bottles,
- Sealing your bottles with any type of cap or spray pump you decide to use,
- Affixing labels to your bottles,
- Inserting your sealed bottles into individual boxes,
- Cellophane wrapping your boxes,
- Packing your boxes into master cartons for shipping,
- Shipping to domestic or international destinations you designate.
Planning
Before you begin ordering materials needed to create your fragrance, talk to your filling house and go over your project with them. Tell them what vendors you are planning to use. They may know some or all of them and be able to make helpful suggestions for working with these vendors. They can tell you which vendors they work with regularly. Using some or all of these vendors might help your project to go smoothly.
They may also be able to warn you about vendors they do not know so that you can allow extra time for delivery of your orders from them in case problems arise.
And, although this would be rare, they might be able to warn you about vendors who are likely to be troublesome. Listening to their suggestions can help you avoid grief.
Once you've outlined your project to them, together you can plan a realistic schedule for the work they will be doing for you.
They will probably want to have all of your materials on hand before they start your job. That means it will be important for you to insure that all of your vendors deliver on schedule. One lagging vendor can hold up your entire job. Be particularly careful in your planning if some of your supplies are coming from Europe or Asia. There can be delays in production or shipping.
Your Responsibilities
Your responsibility is to provide the bottles, closures, labels, boxes, fragrance oil and, with the exception of alcohol, any other supplies that are required to manufacture your perfume. And it is your responsibility to see to it that they arrive at the filling house ahead of the scheduled starting date for your job.
If your filling house has a relationship with certain of your vendors they may be able to help in assuring that there are no delays but the responsibility is still yours.
Be sure you understand each vendor's payment terms and that you are making all payments as required and that the vendor has safely received and booked your payments. In some cases time may be required for checks to clear the vendor's bank account. Be careful about making payments too close to scheduled shipping dates.
Overlooking your obligations to your smallest vendor, and thus having a minor component held up, can delay your entire job.
Communications
A mess up at the filling house can delay your project, sometime for months. It is essential that there is a person — a single person — at the filling house that is familiar with your job and can give you reliable reports on its progress. Or, if there is a lack of progress, honest reports from them as to what has gone wrong and what must be done, by them or by you, to get the job back on track are absolutely essential.
Resources
Videos
- "Perfume Filling Machine"
This Bulgarian video shows the operations of a filling house on a massive scale. The volume seems a bit exagerated (but maybe it's not) yet you do see what automated machinery can do to fill, cap, label, and pack perfume bottles. Parts of the video seem unrealistic — running different fragrances and brands on the same line — so take this with a grain of salt. But the automation is interesting. - Semi Automatic Liquid Perfume Filling Crimping Machine
A realistic presentation of a short run filling and crimping operation. - Perfume Filling - Valve Crimping Full Automatic System
Filling and crimping by fully automatic machine, moderate volume.
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Homemade perfumes generally lack commercial value, regardless of how wonderful they may be, because their creators fail to record how their perfumes were made. To profit from a perfume, to sell it, to sell the rights to it, or have somebody sell it for you, you must be able to make more of it. To make more you need the formula, the record of how the perfume was made: what materials were used and how much of each material was used. While the formula is nothing more than a recipe, a simple piece of paper, it is the key to unlocking your perfume's commercial potential. With the formula in your hand you have the ability to make a few dozen bottles more or, like the celebrities, tens of thousands of bottles. How to create an international production formula for your homemade perfume is a guide to getting you started on the right foot, correctly documenting everything you do as you are doing it, and then using these notes with some basic mathematics to write a simple, accurate, universal formula for your perfume. Writing formulas for your perfumes can change the way you think about them. With your formulas in hand your creations are no longer "here today, gone tomorrow." Now, thanks to your library of formulas, your perfumes become immortal!
While much is written about perfume – the beautiful fragrances... the beautiful bottles – little is available on the "mechanics" of perfume production – the steps that take place on the "factory floor" where a beautiful vision is turned into a finished product, a "ready to sell" perfume. Now you can experience all of these steps, hands on, by making just one quart of your own perfume. If you follow each chapter and do what you are instructed to do, you will end up with from 8 to 64 bottles of your own perfume, depending on the capacity of the bottles you select. Along this "insiders journey," each step is profusely illustrated with professional color photographs and you'll learn — • Exactly what alcohol you'll need and where to get it • Why you'll want (just a little!) water in your perfume • What type bottles you'll need and why you cannot use others • Why you will use a spray and not a cap • How to fill and seal your bottles • How to label your bottles with the correct information so they will be legal for sale • How to select a name for your perfume that will allow you to acquire powerful trademark rights free. If you are a developer of scents you are encouraged to use one of your own for this project. If you are not a scent creator yourself you'll learn how to get a fragrance oil that is exactly right for this project. Online sources are given for all required supplies and materials. Nothing can hold you back from starting your project immediately!
Perfume is famous for the markup it can achieve, even for a middle market fragrance. While "everybody knows" that perfume costs next to nothing to make (not completely true) the making of it is often considered an esoteric secret. "Creating Your Own Perfume With A 1700 Percent Markup!" details how a 3-person company with no experience created their own fragrance in response to a marketing opportunity that was too good to pass up. The book explains exactly what was done to create a fragrance for that opportunity but it is far more than a history of the author's project. "Creating Your Own Perfume With A 1700 Percent Markup!" lays out every step in the process of creating your own perfume, either as a do-it-yourself project – and without the benefit of automated equipment some compromises and workarounds are required – or full bore professional production under your supervision. Either way you will be producing a quality fragrance at a remarkably low cost. Do you have a marketing opportunity that would be wildly profitable if only you could obtain your fragrance at a ridiculously low cost? "Creating Your Own Perfume With A 1700 Percent Markup!" is the guide you need to do it.
Now when you make your own perfume you can make it fully "commercial" meaning you will be creating a product ready for regular, continuous sales to friends, relatives, and the public! If the fragrance you've made has already won praise, why not share it with others? Some might pay you for it and want it for their web stores or retail boutiques! Creating your own perfume from dropper bottles: Methods, mechanics, and mathematics guides you through steps that can turn your hobby project into a perfume business. Discover how close you are now and how little more you must do to take what you made with essential oils and dropper bottles into a business of your own! For an introduction to this book, watch this video.
You can build a perfume business of your own using this business plan as a guide. By following its detailed strategy you learn to identify motivated groups of potential perfume buyers. Members of these groups are near the tipping point of desire for a new perfume. You don't know these people and they don't know you but you know a marketer they trust, one who does not currently sell perfume and might never think of selling perfume were it not for your approach. Here is where you step in with a professional plan, promotion, and perfume to take advantage of this ripe opportunity for mutual profit. Before your first promotion has peaked, you will already be developing a relationship with your next marketing partner. Following this plan, you will gain more and more profit with each new marketing partnership.
A really great name, a special name that is just right for a particular perfume or perfume marketer (or entrepreneur with money to invest!) can be worth a ton of money. But few individuals with great ideas ever manage to cash in on those brilliant ideas. Instead they wait while others "discover" their idea, acquire legal rights to it and make all the money while they are left out in the cold without a penny having been earned for what was once THEIR idea.
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Never had an idea for a product name? Never thought much about perfume? "Naming Your Perfume And Protecting Your Name" may stimulate your interest in a whole new game that, when played well, can make you lots of money without your having to leave the comfort of your home office.
When you name a perfume you create a valuable asset – the name itself. To sell your perfume you want the most effective name possible. But a good name can have value beyond the edge it gives your sales. In naming your fragrance you are creating a trademark and a trademark can have value independent of the product. The value of that trademark can vary. Much depends on how well, in naming your perfume, you follow the trademark "rules." How To Create A More Valuable Name For Your Perfume first helps you develop a name that will be effective in selling your perfume. It then prods you to make use of certain techniques that can turn a good name into a great trademark, strong and valuable. If you have questions about how to protect a name, How To Create A More Valuable Name For Your Perfume will answer many such as:
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How To Create A More Valuable Name For Your Perfume covers both state, federal, and international protection.
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Philip Goutell
Lightyears, Inc.
